Editorial Assistant [Temporary]


Org. Setting and Reporting

This position is located in the English Unit, Meetings Coverage Section (MCS) of the Coverage and Media Services Branch (CMSB) in the News and Media Division (NMD) of the Department of Global Communications (DGC). The Meetings Coverage Section produces press release summaries, in English and French, of official meetings and other United Nations events at the Headquarters and at overseas conferences. Overall guidance is provided by the Chief of Section, and direct supervision by a Senior Editor and a Senior Editorial Assistant.This position is available effective as soon as possible until 5 September 2022 with a possibility of extension.


Within delegated authority, the Editorial Assistants will be responsible for the following duties: • Assists in screening/proofreading documents submitted for editing and publication in order to ensure compliance with existing editorial standards and regulations; • Provides specialized assistance to Press Officers and Editors in the production of meeting summaries and press releases in English by proofreading, formatting and publishing documents for print and web, using MS Word and Drupal-based content management system.• Assists in screening press releases and statements submitted from other offices for editing and publication; compiles submitted corrections/revisions and edits documents, according to required format; • Assists Chief of Section, Editors and senior Assistants in assigning incoming jobs and tracking the workflow; keeps all concerned informed of changes in processing schedules;• Acts as focal point for storing final documents and records, making sure that files and documents are published and distributed correctly;• Responds to queries from other departments or services concerning documents submitted for processing; refers queries to the appropriate parties as necessary;• Maintains the Section’s publications and other reference materials, including special databases;• Compiles statistics on the output and workflow of the Section;• Ensures that all staff in the Section, including temporary staff, have basic computer equipment, software, and telephone and e-mail services; takes charge of all arrangements connected with this task;• Provides basic computer technical support to all staff in the Section; performs basic trouble-shooting functions in a timely manner; maintains contact with OICT and Executive Office focal points and reports problems when required;• Trains and guides temporary and junior staff in the processing of meeting summaries and press releases;• Rotates in shifts, as well as weekend on-call duties, as needed;• Performs general office support functions for the Section;• Carries out other tasks requested by the Chief; covers other General Service staff functions when the staff members are absent on annual or sick leave; overtime is expected depending on the needs of the Unit, including travel to serve UN conferences taking places away from Headquarters;• Performs other related work as required.


Professionalism: Possesses excellent proofreading and editorial skills; works accurately under pressure; thorough knowledge of UN editorial styles and guidelines. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.


High school diploma or equivalent.

Work Experience

A minimum five (5) years of experience in public information, including the production of meeting summaries and press releases, as well as draft typing, copy editing, proofreading and typographical layout or related area is required. Experience using Office 365 (Word, Excel, Outlook, Teams and SharePoint) is required. Experience in formatting as well as proofreading material for online publication is required. Experience in web content and database management (Drupal, Access) is desirable. Experience in basic IT support and troubleshooting is desirable.


English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required; knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is available effective as soon as possible until 5 September 2022 with possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee