Administrative Assistant, Gs5, Damascus, Syria #110648

UNICEF

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hope

How can you make a difference?

Under the supervision and guidance of the Administrative Officer (Protocol), the Administrative Assistant is responsible for executing a broad variety of routine tasks and some specialized for the respective section, requiring a thorough knowledge of UNICEF administrative procedures, processes, and policies.

Key functions, accountabilities and related duties/tasks:

1- Administrative Protocol Support

Supports in submitting and following up on the issuance of visas for official travel and entry visa to Syria.

 2- Asset & Lite Asset Master Records (AMRs)

Performs the tasks of asset counter, which is related to Asset mid-year and end year count for the office.

 3- Invoice Processing

Responsible for collecting invoices and filing documents for approval and thereafter processing in VISION.

 4- Master Data Management (MDM)

Acts as Syria Country Office Local Focal Point for Master Data Management and Bank Reconciliation (Cash on Hand Account (COHA)).

 5- Events and Workshops:

Support capacity development activities, events, trainings and conferences by making the logistical arrangements through engaging with facilitators, caterers, and hosts.

6- Calendar/Meetings/Correspondence Management

Maintain office calendar, arrange meetings, takes minutes of meetings, ensuring accuracy, attention to detail, and coherence.

To qualify as an advocate for every child you will have…

  • Completing secondary education is required, preferably supplemented by technical or university courses related to the field of work.
  • A minimum of 5 years of relevant administrative or clerical work experience is required, 2 years of them with the UN system would be considered as an asset.
  • Experience in administering Protocol related tasks is highly desirable.
  • Fluency in English is required.  

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

The UNICEF competencies required for this post are...

  • Demonstrates Self Awareness and Ethical Awareness (1)
  • Works Collaboratively with others (1)
  • Builds and Maintains Partnerships (1)
  • Innovates and Embraces Change (1)
  • Thinks and Acts Strategically (1)
  • Drive to achieve impactful results (1)
  • Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. For this position, suitable women candidates will receive preferential consideration and selection, as long as they meet the eligibility requirements stated above.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

This position is not considered an elevated risk role. However, UNICEF reserves the right to conduct further vetting/ assessment within the scope of child safeguarding as appropriate.

Remarks:

The Vacancy Announcement is open to all (internal and external candidates).

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Fixed Term Appointment for Two Years.