Logistics/Shipping Assistants (GS-5 level)
Multiple Fixed Term-positions
Global Transport Centre
UNICEF Supply Division, Copenhagen
UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.
For every child, dedication
The positions are based in the Global Transport Centre at UNICEF Supply Division, Copenhagen. The Global Transport Centre is responsible for all transport from UNICEF warehouses or through direct deliveries from suppliers to UNICEF’s field offices and areas of operation.
The Shipping/Logistics Assistants are responsible for assistance with ensuring timely delivery of vaccines, including providing effective services to customers, ensuring accurate and timely process of requests and monitoring of shipments, with the overall goal of meeting the needs and requirements of the customers.
How can you make a difference?
The Shipping /Logistics Assistants perform all activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual and other applicable procurement procedures in order to ensure timely deliveries of vaccines including:
- Co-ordinate and ensure immunization related deliveries from manufacturers to recipient countries are made in a timely and efficient manner, including related communication with procurement staff within the respective Procurement Centre, manufacturers, freight forwarders and UNICEF Country Offices.
- Are responsible for the timely and cost-effective execution of UNICEF shipments.
- In liaison with forwarding agents arrange consolidation of shipments, taking into account programme priority, warehouse capacity, purchase order delivery dates and special requests from Field offices & Procurement Service Customers.
- Monitor Follows up on late deliveries and expedites reports provided by Freight Forwarders.
- Validate all shipping documents, bills of lading, airway bills, packing list etc, and update the relevant FLS data Fields. Distribute Shipping Reports/Government Receipts via e-mail to Field Offices.
- Work with manufacturers, freight forwarders and country offices to perform analysis of conditions of supplies shipped throughout shipment and inland destination.
- Perform analysis of vaccine shipping rates through UNICEF freight forwarders and make recommendations to business processes and contracts based on findings of analyses.
- Promptly address any incidents and complaints and assist in processing vaccine-related insurance claims by identifying and implementing Corrective and Preventive Action.
- Consolidate VAR and inspection results to ensure proper performance monitoring and identification of challenging countries.
- Provide operational support to the mobile application and web administration for VARs for all users.
- Any other duties or assignments as requested by the supervisor.
To qualify as an advocate for every child you will have…
- Completion of secondary education.
- Five years of relevant working experience in logistics operations with a demonstrated knowledge of air freight shipping operations.
- Minimum 1 year of shipping/logistics work experience in the past 5 years.
- Ability to use common software suites.
- Knowledge of Microsoft Office package, in particular Word, Excel and PowerPoint.
- Fluency in English
- Additional training in Business or equivalent
- Knowledge of SAP/ERP systems and data management skills
- User skills in Power BI
- Proficiency in another UN language (Arabic, Russian, Chinese, Spanish, French)
NB: UNICEF staff members globally and applicants who are EU nationals or in possession of a valid work permit for Denmark are eligible to apply. General Service (GS) staff are personally responsible for any travel and accommodation arrangements and UNICEF will not cover any costs related to relocation.
Note that the selected candidate is responsible for obtaining residence permit and any required extension thereof as such an extension cannot be dependent on an employment with UNICEF. (This does not apply for current UNICEF staff members who are non-EU nationals and recruited internationally as residency will be linked to the position with UNICEF).
For every Child, you demonstrate…
UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and our core competencies as follows:
Core competencies skills
- Builds and maintains partnerships
- Demonstrates self-awareness and ethical awareness
- Drive to achieve results for impact
- Innovates and embraces change
- Thinks and acts strategically
- Manages ambiguity and complexity
- Works collaboratively with others
To view our competency framework, please click here
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
The closing date of this position is 6 June 2022
Please note that we may utilize the applicant pool for this position to identify candidates for similar upcoming vacancies at the same level and within the same functional area.
UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: https://jobs.unicef.org/en-us/listing/
Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process. Queries can be directed to Louise Pedersen at email@example.com
Visit us at www.unicef.org/supply/